If your account syncs with Sage Intacct or Oracle NetSuite, you have the option of using Purchase Orders (POs) and syncing them to Bill.com.

Accounts that don't sync, or sync with another software version won't have the PO feature at this time.

When it comes to billing for POs, you can create the bill in Sage Intacct or Oracle NetSuite, which will sync to Bill.com and link to the PO. You can also create the bill in Bill.com and link it to the PO, which will sync to Sage Intacct or Oracle NetSuite.

Create and link a bill to a PO in Bill.com:

1. Select Bills in the navigation menu
2. Select Enter Bill
3. Select the vendor from the drop-down
4. Select in the Purchase Order Number field
5. Type in the PO number to search for the PO and select the desired PO in the drop-down
   • we'll automatically show the most recent open POs for the vendor you select in the drop down. You can select one of the most recent, or type in the number to narrow the results in the drop-down, then select.
6. Once you select a PO, the line items will populate based on the items on the PO
7. Edit the Qty on bill field to bill for some or all of the items on the PO
8. Save

Link an existing bill to a PO in Bill.com:

1. Select Bills in the left navigation menu
2. Select the invoice number of the bill you'd like to link
3. Select More Actions then Edit Bill
4. Select in the Purchase Order Number field
5. Type in the PO number to search for the PO and select the desired PO in the drop-down
   • we'll automatically show the most recent open POs for the vendor you select in the drop down. You can select one of the most recent, or type in the number to narrow the results in the drop-down, then select.
6. Once you select a PO, the line items will populate based on the items on the PO, and overwrite any existing line items
7. Edit the Qty on bill field to bill for some or all of the items on the PO
8. Save

Unlink a bill from a PO in Bill.com:

You can only unlink a bill from a PO in Bill.com if the link has not yet synced to Sage Intacct or Oracle NetSuite. If the link has synced, the option to remove will be unavailable, and you must delete the bill to unlink.

1. Select Bills in the navigation menu
2. Select the invoice number of the bill you'd like to link
3. Select More Actions then Edit Bill
4. Select the X on the linked PO in the Purchase Order Number field to unlink
5. Confirm the unlink in the popup; line items that pre-populated from the PO will clear when you unlink the PO

Things to know

• You can link multiple bills to one PO
• We don't support linking a bill to multiple PO's within Bill.com. If you create a bill linked to multiple PO's within Oracle NetSuite or Sage Intacct, the bill will sync to Bill.com but won't link to any PO's.
• In Bill.com, a bill can only be linked to a PO, if the bill has NEVER synced to the accounting software
• We don't support expense type POs. If the PO is coded to expenses instead of items, it WILL sync into Bill.com but cannot be linked to a bill.