If your customer sends you a payment outside of Bill.com, you can mark the invoice as paid. To record offline Receivables payments, you must have manage invoice permissions in Bill.com.
Mark invoice as paid with an offline payment
From the Invoice:
- Select Invoices in the navigation menu
- Select the invoice #
- Select More actions
- Select Mark as paid
- Enter payment details
- Select Mark as paid
From the Payments In tab:
Use this method if you want to mark the payment not to sync. This workflow is not available to subscritption-free Basic Receivables accounts.
Select Payments In in the navigation menu
Select Get Paid
From the dropdown menu, select the customer to be charged
Select Record Manual Payment
Enter payment details
Check Allow Export if you want the payment to sync to the accounting software.
- If the payment is already in the accounting software, this should be unchecked
Select the invoice(s) this payment should be applied to and enter the amount to be applied (to each invoice if more than one)
Select Submit
If you're linked to your customer through the Bill.com network, we'll also mark this bill as paid in their account, and let them know you marked it as paid.
Cancel an offline payment
- Select Payments In in the navigation menu
- Select the Reference # for the payment you want to cancel
- Select Cancel Payment