Bill.com balance is a new way to pay! This article will help you set up balance to sync with your accounting software.

Note: Balance syncs with QuickBooks Online, QuickBooks Desktop, Xero, Oracle NetSuite, and Sage Intacct. If you use different accounting software, you’ll need to enter balance transactions manually there.

Jump to:

• Set up balance sync with QuickBooks Online
• Set up balance sync with QuickBooks Desktop
• Set up balance sync with Xero
• Set up balance sync with Oracle NetSuite
• Set up balance sync with Sage Intacct
• How balance transactions will sync

Set up balance sync with QuickBooks Online

1. Create a new GL account in QuickBooks Online.
   • See the Add a GL account article in QuickBooks Online.
   • The GL account needs to be type: bank
   • The currency needs to be in USD
   • Suggested name - Bill.com Balance or Bill.com Held Balance
2. Run a sync.
3. Select Settings in Bill.com.
4. Select Classifications and make sure the new GL you created is synced to Bill.com.
5. Select Settings again.
6. Select Preferences under Sync.
7. Select Edit icon.
8. Select the new GL account you created in the dropdown for GL account for Bill.com balance and select Save.

Set up balance sync with QuickBooks Desktop

1. Create a new GL account in QuickBooks Desktop.
   • See the Add a GL account article in QuickBooks Desktop.
   • The GL account needs to be type: bank
   • The currency needs to be in USD
   • Suggested name - Bill.com Balance or Bill.com Held Balance
2. Run a sync.
3. Select Settings in Bill.com.
4. Select Classifications and make sure the new GL you created is synced to Bill.com.
5. Select Settings again.
6. Select Preferences under Sync.
7. Select Edit icon.
8. Select the new GL account you created in the dropdown for GL account for Bill.com balance and select Save.
9.

Set up balance sync with Xero

1. Create a bank account GL in Xero.
   • See the Add a bank account article in Xero.
   • The account type needs to be: bank
   • The currency needs to be in USD
   • Suggested bank name - Bill.com Balance or Bill.com Held Balance
   • Suggested account name - Bill.com Balance or Bill.com Held Balance
2. Run a sync.
3. Select Settings in Bill.com.
4. Select Classifications and make sure the new bank GL you created is synced to Bill.com.
5. Select Settings again.
6. Select Preferences under Sync.
7. Select Edit icon.
8. Select the new GL account you created in the dropdown for GL account for Bill.com balance and select Save.
9.

Set up balance sync with Oracle NetSuite

1. Create a new GL account in Oracle NetSuite.
   • See the Creating Accounts article in Oracle Netsuite (you must be logged into Oracle NetSuite to access the article).
   • The GL account needs to be type: bank
   • The currency needs to be in USD
   • The GL account needs to be shared with the subsidiary the sync is connected to
   • Suggested name - Bill.com Balance or Bill.com Held Balance
2. Run a sync.
3. Select Settings in Bill.com.
4. Select Classifications and make sure the new GL you created is synced to Bill.com.
5. Select Settings again.
6. Select Preferences under Sync.
7. Select Edit icon.
8. Select the new GL account you created in the dropdown for GL account for Bill.com balance and select Save.

Set up balance sync with Sage Intacct

1. Create a new GL account in Sage Intacct.
   • See the Add a GL account article in Sage Intacct (you must be logged into Sage Intacct to access the article).
   • The GL account needs to be type: balance sheet account
   • The GL account needs to be created at the same level (entity or top level) the sync is connected to
   • Suggested name - Bill.com Balance or Bill.com Held Balance
2. Create a new checking account in Intacct and link it to the GL you just created.
   • See the Create a checking account article in Sage Intacct (you must be logged into Sage Intacct to access the article).
   • The currency needs to be in USD
   • The checking account needs to be created at the same level (entity or top level) the sync is connected to
   • Suggested name - Bill.com Balance or Bill.com Held Balance
3. Run a sync.
4. Select Settings in Bill.com.
5. Select Classifications and make sure the new GL you created is synced to Bill.com.
6. Select Settings again.
7. Select Preferences under Sync.
8. Select Edit icon.
9. Select the new GL account you created in the dropdown for GL account for Bill.com balance and select Save.

How balance transactions will sync

• Adding money to your Bill.com balance: syncs as a credit to the bank GL and a debit to the Bill.com Balance GL if you add money to the balance via an ACH transfer. Money added to the balance via a wire won't sync and you'll need to manually record this transaction in your accounting system.
• Vendor payments paid by Bill.com balance: sync as a debit to AP GL account and credit to the Bill.com Balance GL.
• Bill.com balance withdrawal to a bank account: syncs as a debit to the bank GL and a credit to the Bill.com Balance GL.