With Bill.com Pay By Card, you can make a vendor or contractor payment within Bill.com using a credit or debit card, even if they don't accept card payments, for just an industry-standard transaction fee (Please see our current pricing page for details.). Your vendor will receive payment via ACH ePayment or check.
Currently, Pay by Card payments and transaction fees sync to most accounting software versions. The details below tell you if and how payments sync, and how to manually enter the fee in your accounting software if needed.
Jump to:
- QuickBooks Online
- QuickBooks Desktop
- Xero
- Oracle NetSuite
- Sage Intacct
- Microsoft Dynamics GP
- Microsoft Dynamics 365 Business Central
- Manually enter card transaction fees in your accounting software
QuickBooks Online
Payments and transaction fees made with a card will sync to QuickBooks Online after you select the GL account for each card you add, and the account to sync fees to in your sync preferences.
- Select Settings.
- Select Preferences under Sync.
- Select the edit icon.
- Select the GL account related to each card account with the dropdown next to GL ACCOUNT FOR CARD ACCOUNT XXXX.
- Select the account you'd like to sync card payment fees to from the dropdown next to AP CREDIT CARD FEES ACCOUNT
- Select Save.
How Pay By Card payments sync
- Pay By Card payments:
- Creates a debit entry of the payment amount to your Accounts Payable GL account.
- Creates a credit entry of the payment amount to the GL account selected in sync preferences, for the card you used to pay.
- Pay by card fees:
- Creates a debit entry of the fee amount to your credit card fees account selected in sync preferences.
- Creates a credit entry of the fee amount to your credit card GL account selected in sync preferences, for the card you used to pay.
QuickBooks Desktop
Payments and transaction fees made with a card will sync to QuickBooks Desktop after you select the GL account for each card you add in sync preferences.
- Select Settings.
- Select Preferences under Sync.
- Select the edit icon.
- Select the GL account related to each card account with the dropdown next to GL ACCOUNT FOR CARD ACCOUNT XXXX.
- Select the account you'd like to sync card payment fees to from the dropdown next to AP CREDIT CARD FEES ACCOUNT
- Select Save.
How Pay By Card payments sync
- Pay By Card payments:
- Creates a debit entry of the payment amount to your Accounts Payable GL account.
- Creates a credit entry of the payment amount to the GL account selected in sync preferences, for the card you used to pay.
- Pay by card fees:
- Creates a debit entry of the fee amount to your credit card fees account selected in sync preferences.
- Creates a credit entry of the fee amount to your credit card GL account selected in sync preferences, for the card you used to pay.
Xero
Payments and transaction fees made with a card will sync to Xero after you select the GL account for each card you add in sync preferences.
- Select Settings.
- Select Preferences under Sync.
- Select the edit icon.
- Select the GL account related to each card account with the dropdown next to GL ACCOUNT FOR CARD ACCOUNT XXXX.
- Note: This GL account must be of type Asset to sync with Xero
- Select the account you'd like to sync card payment fees to from the dropdown next to AP CREDIT CARD FEES ACCOUNT
- Select Save.
Oracle NetSuite
Payments and transaction fees made with a card will sync to Oracle NetSuite after you select the GL account for each card you add in sync preferences.
- Select Settings.
- Select Preferences under Sync.
- Select the edit icon.
- Select the GL account related to each card account with the dropdown next to GL ACCOUNT FOR CARD ACCOUNT XXXX.
- Select the account you'd like to sync card payment fees to from the dropdown next to AP CREDIT CARD FEES ACCOUNT
- Select Save.
How Pay By Card payments sync
- Pay By Card payments:
- Creates a debit entry of the payment amount to your Accounts Payable GL account.
- Creates a credit entry of the payment amount to the GL account selected in sync preferences, for the card you used to pay.
- Pay by card fees:
- Creates a debit entry of the fee amount to your credit card fees account selected in sync preferences.
- Creates a credit entry of the fee amount to your credit card GL account selected in sync preferences, for the card you used to pay.
Sage Intacct
Payments and transaction fees made with a card will sync to Sage Intacct after you select the GL account for each card you add, and the account to sync fees to in your sync preferences.
- Select Settings.
- Select Preferences under Sync.
- Select the edit icon.
- Select the GL account associated to each card account with the dropdown next to GL ACCOUNT FOR CARD ACCOUNT XXXX.
- Note: If you haven't yet set up the credit card account in Intacct, please do that first, and use the associated GL account you select for the card as the sync preference in Bill.com.
- Select the account you'd like to sync card payment fees to from the dropdown next to AP CREDIT CARD FEES ACCOUNT
- Select Save.
How Pay By Card payments sync
- Pay By Card payments:
- Creates a debit entry of the payment amount to your Accounts Payable GL account.
- Creates a credit entry of the payment amount to the GL account selected in sync preferences, for the card you used to pay.
- Pay by card fees:
- Creates a debit entry of the fee amount to your credit card fees account selected in sync preferences.
- Creates a credit entry of the fee amount to your credit card GL account selected in sync preferences, for the card you used to pay.
Microsoft Dynamics GP
Payments made with a card will sync to Microsoft Dynamics GP (MSDGP) after you select the GL account for each card you add in sync preferences. The card payment fees don't sync yet and you'll need to enter those manually in MSDGP.
- Select Settings.
- Select Preferences under Sync.
- Select the edit icon.
- Select the GL account related to each card account with the dropdown next to GL ACCOUNT FOR CARD ACCOUNT XXXX.
- Select Save.
How Pay By Card payments sync
- Pay By Card payments:
- Creates a debit entry of the payment amount to your Accounts Payable GL account.
- Creates a credit entry of the payment amount to the GL account selected in sync preferences, for the card you used to pay.
- Pay by card fees:
Microsoft Dynamics 365 Business Central
Payments made with a card will sync to Microsoft Dynamics 365 Business Central (MSDBC) after you select the GL account for each card you add in sync preferences. The card payment fees don't sync yet and you'll need to enter those manually in MSDBC.
- Select Settings.
- Select Preferences under Sync.
- Select the edit icon.
- Select the GL account related to each card account with the dropdown next to GL ACCOUNT FOR CARD ACCOUNT XXXX.
- Select Save.
How Pay By Card payments sync
- Pay By Card payments:
- Creates a debit entry of the payment amount to your Accounts Payable GL account.
- Creates a credit entry of the payment amount to the GL account selected in sync preferences, for the card you used to pay.
- Pay by card fees:
Manually enter card transaction fees in your accounting software
Find the transaction fee amount in your Bill.com account:
- Select Payments out in the navigation menu.
- Select the Payment Confirmation Number for the card payment.
- Note the fee amount under Card Transaction Fee.
Enter the fee in your accounting software:
The following is how we suggest you manually enter transaction fees in your accounting software:
- Create a debit entry to your credit card fees expense account for the fee amount on the payment record.
- Create a credit entry to your credit card GL account for the fee amount on the payment record.
- Note: be sure to enter the credit entry to the same card GL account you selected for the payment card in sync preferences
