Bills paid with other methods

Use Bill.com to keep track of all bill payments, even the ones paid without using Bill.com! For example, paying a few bills by printing checks through the accounting system. Maybe some bills were paid by credit card or by a handwritten check.

Record an offline payment

  1. From the Bills To Pay tab on the Overview page, click the invoice number to mark as paid
  2. Click More actions
  3. Click Mark as Paid
  4. Enter offline payment details
    • Payment Amount: By default, the full amount is pre-populated
    • Payment Date: Select the date the payment was made
    • Chart of Account:
      • This field will auto-fill with the account designated in sync preferences (field "Default Checking Account in [accounting system]). Edit as necessary.
        • The only options available will be bank type or credit card type accounts
    • Sync: Should this payment sync to the accounting software to mark the same bill as paid
      • If the payment has already been manually recorded in the accounting software, uncheck this box
    • Reference Number:
      • QuickBooks for Windows: This field is required when syncing to QuickBooks for Windows
      • QuickBooks Online: This field should be left blank when syncing with QuickBooks Online and paying multiple bills with one offline payment to avoid sync errors
    • Memo: This field defaults with the invoice number of the bill being paid and account number of the vendor (if applicable) after the payment is submitted
      • This may be edited as necessary
        • There is a character limit of 170
  5. Click Submit

Record offline payments in bulk

To mark multiple bills as paid at the same time:

  1. From the Bills To Pay tab on the Overview page, select the bills to mark as paid
  2. Click Mark as paid
  3. Enter offline payment details
    • Payment Date: Select the date the payment was made
    • Chart of Account: This field will auto-fill with the account designated in sync preferences (field "Default Checking Account in [accounting system]). Edit as necessary.
      • The only options available will be bank type or credit card type accounts
    • Sync: Should this payment sync to the accounting software to mark the same bill as paid
      • If the payment has already been manually recorded in the accounting software, uncheck this box
    • Ref #:
      • QuickBooks for Windows: This field is required when syncing to QuickBooks for Windows
      • QuickBooks Online: This field should be left blank when syncing with QuickBooks Online and paying multiple bills with one offline payment to avoid sync errors
    • Memo: This field defaults with the invoice number of the bill being paid and account number of the vendor (if applicable) after the payment is submitted
      • This may be edited as necessary
        • There is a character limit of 170
  4. Click Mark as paid

If syncing with QuickBooks for Windows, QuickBooks Online, NetSuite or Intacct:

  1. Click Bills in the left navigation pane
  2. Click the invoice number to print a check for
  3. Click More actions
  4. Click Print check
  5. Enter payment details
    • Chart of Account is required
      • Select a Bank or Credit Card type account
  6. Click Submit

Note: This feature is not available for accounts syncing with Xero.