Approving and denying bills

Bills can be approved from the Bill Approvals tab on the Overview page. Bill Approvals tab

Filters

The Bill Approvals tab can be filtered by:

  • Vendor Name
  • Approval Type
    • Ready to approve - Bills ready for you to approve
    • Approved - Bills you previously approved
    • Denied - Bills you have denied approval on
    • Upcoming - Bills coming to you for approval after they have been approved by another approver
  • Due Date

Bill Approvals tab and filters

Review and approve

  1. From the Overview page, click Bill Approvals tab
  2. Click on the Invoice # to approve
  3. Review bill details
  4. Click approve Review and approve

Tip: Have more than one bill to approve? Click on a bill, approve/deny it, then use the arrows to the right or left to move to the next bill or back to a previous one.

Approve without review

  1. From the Overview page, click Bill Approvals tab
    • If there is a note on the bill, there will be a note icon
      • Hover over the note icon or click into the bill to see the note
    • If there is a document associated, there will be a paper clip icon
  2. Select the bills to approve
  3. Click Approve

Approve without review

Denying bills

  1. From the Overview page, click Bill Approvals tab
  2. Click on the Invoice # to approve
  3. Review bill details
  4. Click More actions
  5. Click Deny
  6. Select the appropriate option:
    • Needs review
    • Duplicate bill
    • Incorrect bill detail Needs review options
  7. Notify the bill creator why the bill was not approved
    Add more info
  8. Click Submit

The Bill creator will be notified the bill needs review and will see the details provided in the "Add more info" box. Needs review bill

If you do not see the described feature available in Bill.com, you may not have access to the feature based on permissions for your role and/or your plan does not have this feature. If you wish to get access to the feature, please review the available plans for Bill.com and upgrade accordingly or contact the Administrator of your Bill.com account. Changes in monthly user fees may apply.

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