NetSuite: Determining default approval status for bills syncing to NetSuite

The approval status of a bill syncing from Bill.com to NetSuite is determined by the Approval Routing and Default Vendor Approval Status settings in NetSuite.

Enabling approval routing in NetSuite

  1. In NetSuite, hover over Setup > Accounting, click Accounting Preferences
  2. Click the Approval Routing subtab
  3. Check Vendor Bills
    • If Vendor Bills is checked, any bill syncing to or created in NetSuite will have a default status of Pending Approval
    • If Vendor Bills is unchecked, any bill syncing to or created in NetSuite will have a default status of Approved
  4. Click Save

NetSuite approval routing

Setting Default Vendor Approval Status

  1. In NetSuite hover over Setup > Accounting, click Accounting Preferences
  2. Click Order Management subtab
  3. In the Default Vendor Bill Status field, choose one of the following:
    • Approved – Bills default to an Approved status. No further review or processing is required before a payment is processed
    • Pending Approval – Bills default to a Pending Approval status. Someone with permission must approve the bill before a payment can be processed for it
  4. Click Save

NetSuite default vendor approval

Enabling Custom Vendor Approvals

Refer to the following NetSuite Help Center article for assistance with Using SuiteFlow for Vendor Bill Approvals: https://system.na1.netsuite.com/app/help/helpcenter.nl?fid=section_N2375798.html

If you do not see the described feature available in Bill.com, you may not have access to the feature based on permissions for your role and/or your plan does not have this feature. If you wish to get access to the feature, please review the available plans for Bill.com and upgrade accordingly or contact the Administrator of your Bill.com account. Changes in monthly user fees may apply.