Intacct sync: Charge Card Setup and Workflow

This article provides details for the proper workflow when using Credit Cards and or Charge Card Accounts between Intacct and Bill.com. This article will cover the proper setup of a Charge Card account in Intacct, and will show the step by step process of creating and paying a bill using the Charge Card account.

Setting up a Charge-Card Account in Intacct

  1. Click Cash Management
  2. Click Open Setup if applicable
  3. Click the + sign next to Charge Card Accounts
  4. Enter Charge-Card Account details
  5. Assign the appropriate GL
    • This ensures the amounts offset correctly
  6. Select the Charge-Card Account Vendor ID
    • Best Practice Example: If setting up a Charge-Card Account for Capital One, create a vendor also named Capitol One
  7. Click Save

Charge-Card Account

Paying bills in Bill.com with the Charge Card Account

  1. In Bill.com, select the Bill that was paid by credit card
  2. Click More actions
  3. Click Mark As Paid
  4. Select the payment date
    • This can be back dated to match the date the payment was actually made
  5. Enter Reference number if applicable
  6. Select the Chard-Card Account
  7. Click Submit

Confirming Balance in Intacct

Once a sync is performed, the bill and payment will show in Intacct. A balance will show up on the AP Ledger for the Credit Card Vendor.

AP Ledger entry

Creating a bill from the Credit Card Liability

Charge Payoffs is where liability from Credit Cards are recorded. Creating a bill for the credit card vendor from here.

  1. Click Cash Management
  2. Click + next to Charge Payoffs
  3. Select the appropriate Charge Card
  4. Click Continue
  5. Select Charge Payoffs to create bill for
  6. Click Save

Charge Payoffs info

A bill is now created and will sync to Bill.com for payment.

If you do not see the described feature available in Bill.com, you may not have access to the feature based on permissions for your role and/or your plan does not have this feature. If you wish to get access to the feature, please review the available plans for Bill.com and upgrade accordingly or contact the Administrator of your Bill.com account. Changes in monthly user fees may apply.