Bill.com gives you the option to pay your vendors with ePayments and paper checks. Here are some important details about paper check payments.
We highly suggest setting your vendors up for ePayments, which are a faster and easier payment method, and deposit right to your vendor's bank account. Check out the Connect to a vendor and setting up ePayments article to get started.
- The Envelope and Check issued to the Vendor
- Invitation to connect and get paid electronically
- Check codes
- Combining payments
- Depositing checks
- Check Expiration
- Things to know
The Envelope and Check issued to the Vendor
Tip: Add a blank page for page one of the document associated if not needing an image printed on the stub.
Invitation to connect and get paid electronically
If your Bill.com Network Profile is set to Public, an invitation to get paid via ePayment will be printed on the check stub for all checks sent from Bill.com. This message will include your unique profile URL, so vendors can easily connect and get paid electronically.
Vendors can sign up for a free Bill.com Receivables account using a unique 6-digit code printed on the check stub. The Vendor's Bill.com account will be networked automatically to the account paying them, allowing the Customer to issue future payments via ePayment once the Vendor's account is setup completely.
When paying more than one bill with the same Process Date to the same vendor, choose to combine the bill payments in one check or to keep them as separate checks. A single combined check is usually more convenient, but there are times when it may be necessary to send separate checks, such as for a tax payment or for the simplicity of reconciling specific bills with a specific check number.
If combining payments:
The vendor receives one check. The check stub lists the individual bill payments (see below - up to 35 allowed). The vendor receives one email confirmation. There is a fee for one check.
- If multiple vendor credits are applied, up to three will be listed on the check stub. If more than three vendor credits are applied there will be a note that additional credits are applied after listing three.
If sending separate payments: The vendor receives separate checks. Each check stub shows the first page of the related bill (see above). The vendor receives one email confirmation for each bill payment. There is a separate fee for each check.
Choose the preference to combine or separate checks for all vendors (Payables Preferences), an individual vendor (vendor page), or an individual payment (when you pay bills).
Checks issued by Bill.com can be deposited at your bank, like any other check. You can also use your bank's mobile deposit feature for a hassle-free deposit.
Important Note Checks issued by Bill.com cannot be deposited using Electronic Check Conversion services. Transactions initiated by Check Conversion services will be rejected by our bank. However, in this case, the check will still be valid, and can still be deposited normally.
Checks are issued with the words Void after 90 days printed on them. On the 91st day after the date of issue, the check expires.
- When the check expires, the funds will automatically remit to the originating bank account
- All bank authorized users will receive an email notification that informs them a check has expired and voided
Things to know
- Checks are sent via USPS First class mail, and cannot be tracked
- The Pay to field printed on the check has a 60 character limit
- The Invoice number field printed on the check has a 20 character limit
- If your invoice number is longer than 20 characters, we will print the last 20 characters of the invoice # on the check
- The Invoice number field on the payment confirmation email has a 20 character limit
- The business name we use in your contact info on the check is the Company Name you have entered in your Company Profile