Pay A Vendor feature

Pay a vendor without first creating a bill. A vendor's bank account can even be added during this process to make the payment electronically.

This feature is available to Administrator Users and custom roles with "edit bill" and "pay unassigned bills" permissions.

From the Payments Out page

  1. On the Payments Out tab from the left navigation menu, click Pay a vendor
  2. Select an existing vendor or click Add new vendor
    • Existing vendor: default payment method will be current payment method for vendor
  3. Enter additional vendor details if necessary
  4. Enter Payment Amount
  5. Select Process Date - the day the funds are debited from the bank account
  6. Select bank account for the funds to be debited from
  7. Turn on Set up Electronic Payments to set up electronic payments for a check vendor or skip to step 10
  8. Add vendor's bank account
    • We will send a test deposit of a penny to verify the bank account can receive payments
    • For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.
  9. Click Review Enter payment details
  10. Click Send Payment

From the Vendor record

  1. Click Pay vendor on the vendor's record
    Pay vendor on vendor record
  2. Enter Payment Amount
  3. Select Process Date - the day the funds are debited from the bank account
  4. Select bank account for the funds to be debited from
  5. Enter additional payment information if necessary
  6. Turn on Set Up Electronic payments if wanting to pay the vendor electronically or skip to step 9 Payables - Paying Bills - Pay a vendor feature - Pay a vendor - check vendor
  7. Add vendor's bank account
    • We will send a test deposit of a penny to verify the bank account can receive payments
    • For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.
  8. Click Review
  9. Click Send Payment

Things to know

  • A bill is created in the background for this payment to be associated to
    • This auto-created bill will not be editable
  • If syncing with an accounting software, both the bill and the payment will sync
    • The bill will sync to uncategorized expense
      • If the bill needs to be coded to an expense, edit the bill in the accounting software
    • The payment will sync to the general ledger account for the bank account designated under sync preferences
  • For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.

If you do not see the described feature available in Bill.com, you may not have access to the feature based on permissions for your role and/or your plan does not have this feature. If you wish to get access to the feature, please review the available plans for Bill.com and upgrade accordingly or contact the Administrator of your Bill.com account. Changes in monthly user fees may apply.