The Administrator role has the permission to Pay unapproved bills and therefore can schedule payments for any bill. Even if a bill has not yet been approved or is only partially approved, an Administrator can schedule a payment for that bill.
We present a notification when a user with Pay unapproved bills permissions starts to schedule a payment on a bill that has not been fully approved:
Single Bill Pay
Approval Status on a Paid Bill
A Paid bill will continue to reflect the approval status at the time of payment (unapproved or partially approved) after the payment has been made. However, when viewing bills to approve we will show payment status if a payment has been initiated:
Bulk Bill Approval
Single Bill Approval
If you do not see the described feature available in Bill.com, you may not have access to the feature based on permissions for your role and/or your plan does not have this feature. If you wish to get access to the feature, please review the available plans for Bill.com and upgrade accordingly or contact the Administrator of your Bill.com account. Changes in monthly user fees may apply.