Intacct Sync Guide: Create a Clearing Account in Intacct

To simplify reconciliation, Bill.com makes use of two clearing accounts, the Bill.com Money Out Clearing Account (Accounts Payable) and the Bill.com Money In Clearing Account (Accounts Receivable). To properly integrate with Intacct and Bill.com, these will need to be created as checking accounts in Intacct and mapped to a corresponding GL account.

Bill.com Money Out Clearing account

If using Accounts Payable in Bill.com, create the Bill.com Money Out Clearing Account as a checking account in Intacct and associate it with a corresponding GL Account.

NOTE: If multiple Bill.com accounts will be syncing to the same Intacct environment, a separate Bill.com Money Out Clearing Account will need to be created for each entity. Best practice is to include the Entity ID in the Bank name (e.g. Bill.com Money Out Clearing - US).

  1. At the Root/Top Level in Intacct, navigate to Cash Management > Checking Accounts > Add AP - Add account
  2. Under Financial institution, enter the following field values:
    • Account ID: Bill.com Clearing
    • Bank name: Bill.com Money Out Clearing AP - Checking Account info
  3. Under Accounting information, click the GL account drop-down menu and select Add AP - Add new GL
  4. Enter the following field value:
    • Primary/Sub Account Number: Use any available GL account number
    • Title: Bill.com Money Out Clearing
    • Account Type: Balance Sheet Account
    • Normal Balance: Debit
    • Period End Closing Type: Non-Closing Account
    • Dimension settings: Do not select any dimension settings AP - New GL Info
  5. Click Save
  6. If using a multi-entity Intacct environment, select the Entity/Location ID that corresponds to this bank account
    • With single-entity Intacct environments, inter-entity (company) transfers are not required. Check the Disable inter-entity transfers box. AP - Entity ID on Checking account
  7. Click Save

Bill.com Money In Clearing account

If using Accounts Receivable in Bill.com, create the Bill.com Money In Clearing Account as a checking account in Intacct and associate it with a corresponding GL Account.

NOTE: If multiple Bill.com accounts will be syncing to the same Intacct environment, a separate Bill.com Money In Clearing Account will need to be created for each entity. Best practice is to include the Entity ID in the Bank name (e.g. Bill.com Money In Clearing - US).

  1. At the Root/Top Level in Intacct, navigate to Cash Management > Checking Accounts > Add AR - Add account
  2. Under Financial institution, enter the following field values:
    • Account ID: Bill.com Clearing
    • Bank name: Bill.com Money In Clearing AR - Checking Account info
  3. Under Accounting information, click the GL account drop-down menu and select Add AR - Add new GL
  4. Enter the following field values:
    • Primary/Sub Account Number: Use any available GL account number
    • Title: Bill.com Money In Clearing
    • Account Type: Balance Sheet Account
    • Normal Balance: Debit
    • Period End Closing Type: Non-Closing Account
    • Dimension settings: Do not select any dimension settings AR - New GL Info
  5. Click Save
  6. If using a multi-entity Intacct environment, select the Entity/Location ID that corresponds to this bank account
    • With single-entity Intacct environments, inter-entity (company) transfers are not required. Check the Disable inter-entity transfers box. AR - Entity ID on Checking account
  7. Click Save